Shortlisting Specialist

Shortlisting Specialist

Job No: 112968
Location: Vancouver, BC

  • An attractive salary, benefits, complimentary gym membership and an office puppy!
  • A great opportunity to hone your recruitment skills working with our two senior recruiters
  • Quarterly staff awards nights, parties and more!

Your New Company

Employment Office (EO) is not a traditional “employment agency” – we are a Recruitment Solutions organization and an expert in effective recruitment processes and recruitment marketing strategies. How we do this is by splitting the traditional recruiter role into three distinctive teams of specialists - Sales, Recruitment Advertisers, and Shortlisting.

EO was founded in Australia as a unique recruitment service for businesses of all sizes. Fast-forward to today and the Vancouver sales team have taken the Canadian market by storm. Our brilliant recruitment solutions and affordable pricing ensure our clients keep coming back.

Our trusted and proven approach empowers our customers to secure the very best candidates for their organization. We make recruitment an easier and more cost-effective process where we bring the expertise and handle the work, but the customer stays in charge.

We’re a company full of professionals that work hard, enjoy each others company, and occasionally roll on the floor with our office puppy.

About the Opportunity

Due to an internal promotion, we currently have an exciting opportunity for an enthusiastic Shortlisting Specialist to join our dynamic team of dedicated and hardworking professionals in our Downtown Vancouver office.

Working alongside a team of specialists and sales associates your primary responsibility in this role will be to help our clients find their ideal candidate by shortlisting and interviewing the candidates that have been sourced for a role.

Working to coordinate our shortlisting process across a wide range of roles and industries from entry-level to C-suite, your day to day activities will include:

  • Working with clients to establish what their ideal candidate would look like by managing multiple candidate pools using our applicant tracking system (ATS), screening applications, categorizing candidates, and continuously communicating feedback throughout a campaign.
  • Developing a tailored interview guide for each roled based on the client's expectations and requirements.
  • Shortlisting candidates based on a client's requirements. 
  • Working with in house Recruitment Advertisers to ensure potential candidates are asked appropriate screening questions. 
  • Carrying out two-way video interviews using Skype on shortlisted candidates and sharing them with the client.
  • Discussing shortlisted candidates with the client and working with them to coordinate face to face interviews. 
  • Carrying out reference checks and criminal background checks as required as well as facilitating online behavioural tests.

In order to succeed in this role, you'll need previous experience that entailed lots of communication with multiple stakeholders along with a high level of comfort communicating effectively by phone and through online video tools like Skype. Previous recruitment experience or a post-secondary education in recruitment are not required but are absolutely assets. 

Excellent communication skills in both written and verbal form are an absolute must for this role! In any given day you may find yourself communicating with a new graduate, an experienced hiring manager, and a seasoned CFO across a variety of mediums; as such you'll need to be a comfortable speaker and capable of pivoting your interpersonal approach with ease.

This truly is an enjoyable, satisfying position with plenty of opportunities for growth. If you love working with people and really enjoy the idea of helping candidates find the next exciting step in their career then we want to hear from you.  

About the Benefits

The successful candidate will enjoy an attractive salary based on experience as well as a host of other benefits including:

  • A comprehensive benefits package including medical, dental, vision and more
  • Life and long-term disability insurance
  • An opportunity to learn from experienced professionals in the recruitment industry
  • Quarterly staff awards nights, parties and celebrations of achievements
  • The opportunity to attend the annual Global Gathering - past destinations include Vegas, Singapore, Paris, Hawaii and New Zealand
  • RRSP matching
  • Complimentary gym membership and free coffee, fruits, and snacks at the office
  • Two (2) weeks vacation to start with the opportunity to earn up to five (5) weeks as your career with EO progresses
  • A chance to roll on the floor with our office puppy!

If you think you are the right person for the job, do not miss out on this fantastic opportunity to join a dynamic, fast-growing company. Apply now!

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Check out some of our star EO'ers and their journeys

Craig joined Employment Office in 2011 with a travel industry background, and says it was the best career move he’s ever made. His career flourished after building a strong and diverse customer base across Australia and the South Pacific. After 5 years with the business, Craig began his own sales team. Not only has this Team Leader beaten his own personal best in monthly sales, he now also holds the global record for most sales in a month. Craig works to truly understand his customers' needs, finding personal reward in developing valued relationships and providing them with cost effective solutions to solve their recruitment problems.

Craig Contencin

One of our most senior sales people, Sacha started her journey with EO in 2007. She's been awarded top performer awards on multiple occasions and continues to grow her client base every day. Sacha came to Australia from England, on what was meant to be a backpacking trip and fell in love with the EO way. Now 9 years later she is integral to our team and works across all industries, but specialises in the NFP and health sectors.

Sacha Price

Kari is one of our most senior Canadian team members and has been with Employment Office since 2012. From winning Top Novice in 2013, Most Profitable Team Leader in 2014, and Director’s Choice in 2017, she is an integral part of the business. While she does work across industries, she specializes in and works closely with many First Nations organizations. The strong relationships she has developed in this area has allowed her to help her clients fill some of their most challenging vacancies and develop industry specific expertise.

Kari Lima

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